John Fennel – BECI Construction -BambooHR to Active Directory – Case Study

Who

John Fennel – IT Director – BECI Construction. John has been in IT for over 15 years

BECI (Building Envelope Consulting) is in the Construction Industry. They’ve been in business for over 30 years and have expanded across the United States.

Problems

BECI Construction has many folks involved in the IT portion of the Onboarding process, causing many headaches.

Main Initial Problems:

1. IT team manually enters information into AD
2. Computer shipping process – The site manager will confirm where the computer should be shipped to the new employee. They had 3 different tasks going to three different people for the same thing, just regarding initial computers.
3. Email Signatures need up-to-date information.
4. Photos
5. Titles
6. Phone Numbers
7. Professional Certifications
8. Restructuring in the business led to a lot of work in IT

Hesitation

The main hesitation was hooking up HR data to create Active Directory data. It was hard to give some of the control away.

Reaction

John saw Relief as AutoIDM has a proven process that made him feel at ease as he could have as much control as he wanted with Ignore groups and customizations, but also he could leverage the automations to save everyone time.

Wins

1. Office Managers are freed up to focus on what they should be focused on as the approval process no longer needs as many people in the loop
2. Saves John at least 5-15 hours per week
3. 5-10 minute interruptions killed Johns’s productivity, now he can actually focus on the business, which is a massive improvement which is much more than 5-15 hours
4. Saves time for HR and Accounting
5. Saves time for the new employee who’s joined
6. Signatures are now fully automated
7. Restructuring at BECI took no effort from John. He had to go check to be sure it all worked and was amazed at how he didn’t have to do anything for an entire Management structure shift to get into AD and Microsoft 365
8. No more project managing onboarding. It’s no longer a project it’s just done.

More than a 10x return on their investment with AutoIDM

How

Solutions put in place

1. BambooHR to Active Directory integration
   1. Mappings for each field
   2. Customizations for fields
   3. Customized email notifications
   4. Send Once notifications so things are not duplicated
   5. Photos
2. Active Directory to BambooHR writeback
   1. Work Email
   2. Initial Password
   3. Offboarding checkbox automatically checked

Future plans

1. Netsuite Integration
2. Metronome Integration

Recommendation

“I wish I could tell everybody, literally don’t go anywhere else. Whatever you’re trying to integrate. AutoIDM is the best group to work with”

Wrap Up

Ready to automate your IT processes? Schedule a meeting with AutoIDM today at www.autoidm.com and start your journey, we can have you up and running in the next few weeks!