Paylocity to NetSuite - "just works" data sync

Integration

Sync Paylocity time and PTO data into NetSuite automatically — timebill creation, holiday and PTO management — with DIY pointers for the SuiteTalk REST API, or AutoIDM's done-for-you service.

July 2, 2026-Derek Visch
Paylocity to NetSuite hero

How do you automate Paylocity to NetSuite?

To learn more about how to free your IT team from manual provisioning, set up a meeting with us here. We'll get this Paylocity to NetSuite integration taken care of with less than a few hours of work on your side, and you'll be up and running in about 2 weeks after the project kicks off.

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How does Paylocity to NetSuite work?

We use Paylocity's API and our own framework to maintain, orchestrate, and monitor data integrations.

Similarly, we use NetSuite's robust SuiteTalk REST API and our own framework to maintain, orchestrate, and monitor data integrations.

After data is pulled via the API, we synchronize the two data systems following the rules your business needs. Once the integration is built, we monitor, fix issues as they happen, and ensure data reliably moves from Paylocity to NetSuite.

What about getting everyone on the same page in HR and IT? What's the project plan look like?

Getting the left hand to know what the right hand is doing in business is complicated. At AutoIDM, we have established a proven process to make sure everyone in your business is on the same page. The Paylocity to NetSuite (and our general integration process) is adjusted depending on your needs, but it follows these main points.

  1. Initial Meeting - (30 min) Bring all stakeholders together to align on the timeline, expectations, and responsibilities.
  2. Access - (30 min) Architect a secure solution that gives AutoIDM access to what we need while keeping your IT team in control.
  3. Business Rules - (1 hour) Align Paylocity with NetSuite, build the rule set, and define the testing plan.
  4. Testing - (~2 hours) Iterate with your champion to validate the integration and resolve issues quickly.
  5. Deployment - Final deploy and full support for any adjustments or changes. Paylocity to NetSuite is now up and running.

What is Paylocity?

Paylocity provides a cloud-based payroll and human capital management (HCM) platform for small and mid-sized businesses. From an integration and IT perspective, Paylocity is the system of record for user accounts and employee identity.

What is NetSuite?

NetSuite is a robust enterprise resource planning (ERP) solution offered by Oracle. It's a general business system, whereas Paylocity specializes in payroll and HR functionality. Some of the data that your HRIS owns will need to be entered into your ERP system so costs and accounting are tracked across your business.

What features does AutoIDM have?

AutoIDM's solution automates your existing processes. We tailor our solution to what you need while leveraging core functionality across our customer base. There's no need to learn new systems - we take care of data integration and let your team keep using the tools they already know.

If your team is using Paylocity and NetSuite together, you could be wasting valuable time maintaining timebills. We can streamline timebill creation, holiday management, and PTO time so your employees and HR team can spend more of their time on what matters.

  • HR no longer needs to manage company holidays or time off in NetSuite
  • Employees only have to enter the PTO in Paylocity
  • Timebills get created automatically, and can be adjusted as needed
  • Finance and accounting reports stay up to date and consistent across the business

What software do I need for Paylocity to NetSuite?

You'll need Paylocity and NetSuite. The rest is up to our integration team, and we have multiple architectures available to suit your needs.

What if something breaks?

As a fully managed service, we reach out if we see an error. If you notice an issue, submit a ticket to our helpdesk at support@autoidm.com.

Can I do this myself instead of paying for your service?

Yes - writing, orchestrating, monitoring, and maintaining your own Paylocity to NetSuite integration is possible. Here are some pointers.

Pull data from Paylocity: Review Paylocity's API documentation here. Note that API access isn't self-service: a company admin submits a web services access request through your Paylocity account manager, and Paylocity issues OAuth client credentials once approved. At AutoIDM we use a regular HTTP client library, specifically Python's requests library. Once you have data from Paylocity, you need to get it into NetSuite.

Match up accounts: Once you've got employee data from Paylocity, you'll need to match it up to NetSuite. This can be done by tracking an external ID or fuzzy matching on name or email address.

Map data and push to NetSuite: NetSuite has many data integration options; we use the SuiteTalk REST API. Plan on OAuth 2.0 for authentication - NetSuite is phasing out token-based authentication (TBA) for new integrations. You'll need to figure out record lifecycles: what happens when employees join, leave, change names, etc.

Operationalize: After you've got the logic figured out, you'll want to set up monitoring to catch errors, alerting to let your team know when something requires their time, and training for the technicians who will be responsible. You'll also want to educate your HR and business teams about what to expect and how to get support.

Does doing all of this yourself seem like something you shouldn't be supporting? That's what AutoIDM is here for. AutoIDM is a done-for-you service - no software to train on, no software maintenance, and no software configuration your team needs to worry about.

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